How do I invite additional users?

Everyone on your team who will be using Fotaflo should have their own account with access to various features. Administrator users can add new team members and manage their access within your organization.

User Settings

If you are the Organization Administrator then you automatically have all of the permissions to the application. Each of the other roles (Location Administrator, Marketing Specialist, Retail, and Photographer) will have fewer permissions granted.

Organizations and Locations

If you are a company that has multiple locations or activities and the new user (Rex) is going to be working with photos from all of your locations then they only need one role selected for the Organization.

If you have multiple locations and staff (Buzz and Sheriff) only working with one or two of your locations then you can assign different roles for each location or only send access to one location.

For example, Buzz could be an Administrator at Company 1 but only receive photographer access at Company 2 and Sheriff would only receive Marketing Specialist access to Company 1.

See roles and permissions descriptions below

Invite a new user

Go to the User Setting and click 'Invite a new user'

Fill out the contact information and choose their permissions

Resend an invitation

If a user you invited hasn't accepted their invitation or deleted the invite, use the Resend invitation button

Roles and Permissions

Organization Administrator

Access to all locations, features and settings in the account. Admin-specific settings:

  • Locations
  • Teams
  • Billing
  • Unsubscribes
  • Integrations

Location Administrator

Access to all features and settings for locations they have received access to.

Marketing Specialist

  • Upload and import media in the mobile app
  • Media page:
    • Import media
    • Approve or unapproved media
    • Edit labels
    • Rotate media
    • Download media
    • Delete media
    • Start a slideshow
    • Deliver albums
    • Set promo media
  • Albums page:
    • Update promo media
    • View album details
    • Deliver albums to additional guests
    • Delete albums
    • View album delivery status
    • Manually resend albums
    • Edit albums and guest contact info
    • Unsubscribe guests
  • Access to the Guest page
  • Access to the Analytics page
  • Settings
    • Basic
    • Branding
    • Portal
    • Social Networks
    • Email
    • Templates
    • Reminders
    • Promo Media
    • Slideshow
    • Video
    • Cameras
    • Labels

Retail 

  • Upload and import media in the mobile app
  • Media page:
    • Import media
    • Approve or unapproved media
    • Edit labels
    • Rotate media
    • Download media
    • Delete media
    • Start a slideshow
    • Deliver albums
    • Set promo media
  • Albums page:
    • Update promo media
    • View album details
    • Deliver albums to additional guests
    • Delete albums
    • View album delivery status
    • Manually resend albums
    • Edit albums and guest contact info
    • Unsubscribe guests
  • Access to the Guest page
  • Settings
    • Cameras
    • Labels

Photographer

  • Upload and import media in the mobile app
  • Media page:
    • Import media
    • Approve or unapproved media
    • Edit labels
    • Rotate media
    • Download media
    • Delete media