Setting up an Integration using Zapier

Integrate your reservation system with Fotaflo by sending reservation data through Zapier. This integration provides a more seamless photo delivery experience for your guests.

This guide helps you integrate your reservation system with Fotaflo by sending reservation data using webhooks.

When a webhook reservation is sent, Fotaflo will parse the request and store

  1. the name and contact information of the guests
  2. the date and time the tour starts and ends

It will then create a label for that reservation using the dates, times and contact names provided. A tour guide using the Fotaflo app to take photos of guests will be able to select any labels for tours which begin within 24 hours (12 hours in the past to 12 hours in the future). Once one or more labels are selected they can continue the tour and any photos taken will be labelled when uploaded to Fotaflo.

Finally, if automated deliveries are enabled, the photos associated with a reservation label will be delivered.

Deliveries are automatically sent according to the following:

  • If your location does giveaway deliveries, within 5 minutes of the first photo uploaded to that label after the tour start time.

Zapier Integration

Fotaflo has a private Zapier app. If you would like to use it please follow this link and click the “Accept Invite & Build a Zap” button.

Add the Zapier integration to Fotaflo and obtain an Integration Key

  1. Go to the Fotaflo integration settings page and select Zapier from the list of Inactive integrations.  If you are unable to reach the page, please contact Fotaflo support.
  2. There are no integration settings to configure so click the Create button.
    Screen Shot 2020-05-22 at 2.04.02 PM
  3. Now that the integration is created, proceed to the Manage Integration Keys button to create a new Integration Key
    Screen Shot 2020-05-22 at 2.05.05 PM
  4. In the bottom right-hand corner select the "Create a New Key" button:
    Screen Shot 2020-05-22 at 2.01.51 PM
  5. Copy the key safely into the Fotaflo Zapier app login or use it for your own custom integration

Configuring the Zapier App

  1. Add the Fotaflo Zapier app as an Action
  2. Select the Create a Reservation action
  3. Select Connect an Account and paste in your Location Integration Key (generated in the previous section, Step 4)
  4. Set up the template with the required and optional values:
  5. Test and enjoy your integration!


  1. The Zapier app is currently limited to receiving contact details (email, phone) about 1 guest per reservation.
  2. Automated delivery with Zapier will only work for clients who give away photos.